You run your business.
We'll run the admin.
Stop spending your evenings catching up on admin.
Kadence redesigns how work flows through your business, so leads get answered, quotes go out, customers get followed up and invoices get chased — without you lifting a finger.
Your business, running itself
The Daily Operating System for Your Business
Every morning you already know what happened yesterday, what needs your attention today, and where the business is quietly leaking money.
Not a report to read. A decision already made for you.
Good morning, Dave.
Wednesday, 16 July
- 4 jobs booked
- $2,800 collected
- 3 invoices sent
- 2.8 hours saved
- Approve quote — Sarah Chen
- Call Sarah — job follow-up
- Follow up overdue invoice #4821
Our philosophy
A business that doesn't
need you for everything.
Most businesses run on the owner's memory — sticky notes, spreadsheets, and whatever didn't get forgotten today.
We're not adding more software. We're installing the operating system your business never had. One where leads get answered, jobs stay on track and money gets collected — whether you're on site or not.
Less time holding it together. More time running it.
We don't replace your software.
We make it work together.
The problem
The average business owner loses
12 hours a week to admin.
Not admin you can see. Admin that quietly costs you jobs, money and evenings — one missed call, one late quote, one unpaid invoice at a time.
The $4,000 call you missed
You finally sit down for dinner. The phone rings. You let it go. Tomorrow you find out it was a $4,000 job — gone to whoever answered first.
Your family gets what's left of you
You spend all day on the tools. Then another two hours writing quotes at the kitchen table. Your family gets whatever energy you have left.
Money you're owed, just sitting there
You know customers owe you money. You just don't have the time or the stomach to chase them. So it sits there while your cashflow takes the hit.
How it works
From admin-heavy to running itself.
No tech skills needed. No disruption to how you work. Just a business that starts running differently from here.
Business Review
We map every manual task costing you time and money, and show you exactly where it's going.
Systems Installed
We build and connect what your business needs, working with the tools you already use. No disruption, no downtime.
Business Starts Running Better
Leads get answered. Jobs get booked. Invoices get chased. All without you touching it.
Continuous Optimisation
As your business grows, we keep refining the system so it keeps paying off.
See it in action
This is what your customers
experience at 9pm — while you're off the clock.
A customer texts after hours. Your system answers instantly, qualifies the lead, and books the job. You wake up to a full calendar.
Who we work with
Built For Businesses Like Yours
We build business operating systems for owner-operated Australian businesses that are growing faster than their systems.
Whether you're on the tools, visiting clients or managing a growing team, Kadence helps your business run more consistently without creating more work for you.
Trades & Construction
Helping trade businesses spend less time on admin and more time on the tools.
- Plumbers
- Electricians
- Builders
- Landscapers
- Cleaning Services
- HVAC
- Roofing
Property & Field Services
Businesses coordinating jobs, customers and mobile teams.
- Property Managers
- Strata Services
- Pool Services
- Pest Control
- Garden Maintenance
- Maintenance Companies
Health & Allied Health
Helping practitioners spend more time with patients and less time on administration.
- Physiotherapists
- Chiropractors
- Osteopaths
- Massage Clinics
- Occupational Therapists
- Exercise Physiology
Professional Services
Businesses that rely on strong client communication and efficient internal processes.
- Accountants
- Financial Advisers
- Consultants
- Business Coaches
- Marketing Agencies
- Small Professional Firms
Don't see your industry? That's okay. If your business relies on people, processes and repeatable workflows, Kadence can most likely help.
Why Kadence
Business expertise, powered by technology.
Most technology consultancies start with the software. Kadence starts with your business.
Built by a Chartered Accountant with more than 20 years analysing businesses, valuing companies and helping owners make better commercial decisions.
Technology is how we deliver it. Your business is why we build it.
How we work
Working With Kadence
Every business is different. Following your free Business Review, you'll receive a tailored fixed-price proposal.
Business Review
We identify where your business is losing time, money and momentum.
- Review your current workflows
- Identify repetitive admin
- Find operational bottlenecks
- Prioritise the highest-impact opportunities
- Receive a fixed-price implementation roadmap
Implementation
We design and install the systems your business actually needs.
- 24/7 Reception
- Lead management
- Quote automation
- Job scheduling
- Customer follow-up
- Invoice chasing
- Dashboard & reporting
- Integrations with your existing software
Ongoing Optimisation
Your business keeps improving long after launch.
- Continuous improvements
- New workflow opportunities
- Quarterly optimisation
- Performance reviews
- Ongoing support
- Future system enhancements
What you get
Outcomes, not features.
Every business is different, but the results are the same:
more leads answered, more quotes won, more jobs completed, faster payments.
Never Miss Another Lead
- Every enquiry answered 24/7
- Instant replies, even after hours
- Missed calls turned into booked jobs
- Only genuine leads reach you
- Customers book without a phone call
Win More Work
- Quotes ready before you leave site
- Quotes that get followed up automatically
- Customers reminded before they forget
- More reviews, without asking twice
- Proposals sent while it's still front of mind
Keep Every Job Moving
- Less time juggling your calendar
- Nothing falls through the cracks internally
- Your team always knows what's next
- Paperwork done without you touching it
- Answers your team needs, without calling you
Get Paid Faster
- Spend less time chasing payments
- Get paid without the awkward calls
- New customers set up automatically
- Know what needs your attention each morning
- A clear picture of how the business is performing
Every solution is tailored to your business and designed to work with your existing software.
Our guarantee
If we can't identify practical ways to save you time or improve how your business operates, we'll tell you before you spend a dollar. No pitch. No pressure. No unnecessary implementation.
Common questions
Questions Business Owners Ask
What is business automation?
It's using technology to take repetitive admin off your plate — enquiries answered, jobs scheduled, invoices chased — without you doing it manually every time.
How can automation help my business?
It gives you back hours every week and stops the small things — a missed call, a late quote, an unpaid invoice — from quietly costing you money.
Does Kadence work with the software I already use, like Xero, ServiceM8 or Simpro?
Yes. Kadence is built to work alongside tools like Xero, ServiceM8, Simpro, Google Workspace, Microsoft 365 and HubSpot — not replace them.
Do I need to replace my existing software?
No. We connect and improve what you already use rather than asking you to switch systems.
How long does implementation take?
Most businesses are live within 30 days of their Business Review, depending on how many systems are involved.
What industries do you work with?
Trades, property and field services, health and allied health, and professional services — any owner-operated business where people, processes and repeatable workflows matter.
How much does business automation cost?
It depends on your business and what needs to change. After your free Business Review, you'll receive a tailored fixed-price proposal — no generic packages.
Is Kadence suitable for small businesses?
Kadence is built for owner-operated businesses that are growing faster than their systems — typically a few staff up to around fifty. If that's you, it's worth a conversation.
Find out where your business
is leaking time.
Tell us a little about your business and we'll review your current workflows, identify where you're losing time and money, and discuss where Kadence could make the biggest impact.